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Executive Administrative Assistant

About Nicus

Nicus Software is a rapidly-growing software company that provides IT Financial Management (“ITFM”) solutions to large enterprises and state and local governments, helping world-class IT organizations make informed investment decisions and CIOs tell their IT value story.  

Position Overview:

Nicus is seeking an Executive Administrative Assistant to be the primary administrative liaison for its Leadership Team and assist the Office Manager in day-to-day activities. This position will report to the Office Manager, and will be a vital part of a rapidly growing team.

The ideal candidate will have experience supporting C-level management in a fast-paced environment, possess strong organizational skills, and be able to professionally manage expectations regarding the status of projects.

Duties and Responsibilities:

  • Essential duties and responsibilities include the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Effectively handling travel arrangements, coordinate schedules/logistics, and oversee multiple calendars
  • Manage correspondence (letters, emails, announcements) for Executives and supporting staff as necessary, including staff communications and answering phone calls
  • Maintain an organized filing system of electronic documents for the Office Manager
  • Ensure adherence to auditing standards for company expenses
  • Provide back-up support, including handing incoming/outgoing mail, running office errands and ordering/restocking office supplies
  • Coordinate company-wide meetings/events, which may include catering and teleconference set-up
  • Manage multiple clerical projects assigned by the Office Manager and Leadership Team

Qualifications:

  • Bachelor Degree preferred; Associate's Degree required
  • Excellent computer skills including Microsoft Office and Adobe Acrobat Professional
  • Experience using office equipment, including telephone, printers and scanners
  • Requires a high degree of accuracy, effective time management, attention to detail, integrity, and the ability to multi-task and prioritize the work assignments
  • Strong work ethic
  • Excellent communication skills, both verbal and written
  • Ability to proactively identify and address needs of C-level management
  • Must be flexible to work in a fast-paced, challenging environment
  • Ability to interact positively with employees at all levels of the organization
  • Ability to handle sensitive and confidential situations and documentation
  • Ability to take initiative to solve problems and produce desired results

Nicus offers a competitive base salary, bonus, and benefits, including medical, vision and dental as well as a matching retirement plan. 

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